This privacy policy sets out how “HBTA” uses and protects any information that you give the HBTA plan administrator (“HBTA”) when you use this website.

“HBTA” is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, be assured that it will only be used in accordance with this privacy statement. We will never sell your information.

“HBTA” may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are aware of and understand any changes. This policy is effective January 15, 2016.

What we collect at registration

We may collect the following information from all persons in your organization who are contacts for your benefit plan information and/or who use this website:

  • Organization name
  • Name and job title
  • Contact information including mail and email addresses
  • Fax and telephone numbers
What we do with the information we gather

We require this information to provide you with information you need to access the HBTA Website Secure Portal, administer your HBTA benefit plans, and in particular for the following reasons:

  • HBTA plan participation record keeping
  • Provide you with benefit plan administration and information related to your HBTA benefit plans
  • From time to time, contact you for benefit plan provider evaluation of services or similar types of surveys
  • To contact you by email, phone, fax or mail
  • To customize the website according to your wishes, when possible and applicable
  • Provide this information to the HBTA benefit plan carriers (as applicable) for the purposes of benefit plan administration

We are committed to ensuring that your information is secure. In order to prevent unauthorized access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

How we use cookies

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyze web traffic or lets you know when you visit a particular site.

Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyze data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Links to other websites

Our website may contain links to enable you to visit other websites of interest easily. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information

We will not sell, distribute or lease your personal information to third parties. Your contact information may (as appropriate) be provided to the HBTA benefit plan carriers. If you believe that any information we have for you is incorrect or incomplete, please contact us as soon as possible, using our contact form. We will promptly correct any information found to be incorrect.

Employer Responsibility

It is each participating employer’s responsibility to ensure that their plan administration contact information is updated regularly to reflect all changes including new and terminated benefit plan administrators.

Last Revised: January 15, 2016